Tired of spending hours filling out bills and hunting down clients? Consider employing a billing and invoicing software provider. Invoicing may be made more economical, simple, and automated as a result of this.
Our study of the best billing and invoicing software provides an in-depth overview of the top solutions currently available on the market.
he Top Invoice and Billing Software for Small Businesses
By automating a time-consuming procedure, including billing and invoicing software into your business’s operations allows you to devote your time to the most critical management choices for your organisation.
Our Strategy
The following criteria play a role in determining the finest billing and invoicing software service:
Price
Utilization Ease
Features
Scalability
Security
We spent several hours evaluating the features of the best economical, user-friendly, and secure billing and invoicing software choices when creating this guide. As a result, we have selected the current top industry players who stand out from the crowd and evaluated them based on how helpful they are to small companies in particular.
Our Award-Winning Billing & Invoice Software
Quickbooks
Invoices that are square
Freshbooks
Invoicing with Zoho
Accounting for Waves
Several of these suppliers, as we will see below, also provide other accounting services, such as:
Bills and inventory management
Tax administration
Conciliation of accounts
Analysis of Profitability
Quickbooks was selected as the finest billing and invoicing software for small and big organisations.
The company’s abundant features, easy invoicing system, and affordable price make it the greatest alternative available right now, and its different packages make it an attractive option for companies of all sizes, sectors, and industries.
If you need assistance with accounting services for your small business, read our Best Accounting Software for Small Businesses review and get accounting set up for your organisation.
Continue reading if you want to learn more about our extensive overview and analysis of all five software suppliers.
Breakdown of the Best Billing and Invoice Software
1. Quicken Loans
Quickbooks is our top pick for billing and invoicing software. Aside from providing everything you’ll need to invoice your customers, its numerous packing choices include:
Scalability is excellent.
Excellent affordability
Features that are unique
Pricing
Quickbooks’ three products all contain a 30-day free trial period and the ability to issue one-click-payable invoices. Currently, the organisation is also providing new consumers with a flat 75 percent discount on each plan (Discounted prices not included below.).
These are the packages:
$12.50/month for a simple start
$25/month for necessities
In addition: $40/month
Advanced: $90 per month
Features
Invoices that may be paid with a single mouse click
Expense management
Estimated taxation
Conciliations between banks
Users of the Essentials plan may also enjoy the following benefits for an additional $10 per month:
Billing in over 145 different currencies Is a feature that few rivals have.
Bill management lists that indicate what your company is owed and what it owes.
Business owners that choose the Plus plan from the supplier will have access to numerous special accounting features:
Employee timekeeping
Inventory control
In-depth study of each project’s profitability
The capacity to create and monitor “smart budgets”
Advantages and disadvantages
Pros
All company data is kept on the cloud, allowing owners to access it from anywhere.
Account access may be granted to various people, including your accountant, which is incredibly useful.
You won’t have to track down customers thanks to automated reminders.
Bank matching allows for automatic cash flow monitoring.
High mobility with a mobile app that allows you to submit invoices from anywhere.
Over three decades, there have been over three million pleased consumers.
Very forgiving – permits clients to make changes to their data for subsequent bills.
Unrivaled scalability means you won’t have to modify anything in the future.
Cons
For small company owners, this might be daunting.
Customer service isn’t the greatest or most consistent.
Quickbooks is a smart investment in our opinion because of its excellent features. Its varied package choices imply that once you’ve become used to the platform, you’ll almost certainly never need to switch to another provider again.
This may help to mitigate the “overwhelming” element stated before.
2. Square Bills
When it comes to billing and invoicing software, Square Invoices is a close second. Its simple user interface, all-inclusive “free” option, and many customization possibilities make it one of the top invoicing software solutions.
Pricing
Square Invoices only offers two price options:
$0 for the free plan
For online card payments, there is a 2.5 percent processing charge.
In-person card payments include a 1.75 percent processing charge.
Plus: $20 per month
For online card payments, there is a 2.5 percent processing charge.
In-person card payments include a 1.75 percent processing charge.
Features
Invoices, estimates, and contracts are all unlimited.
High mobility — invoices can be sent via text, email, or by manually sharing a link.
Payments are accepted 24 hours a day, seven days
There is no limit to the number of billable customers.
Users are not restricted in number.
Customers that purchase the Plus package benefit from more flexibility as well as the option to convert approved estimates into invoices automatically.
Advantages and disadvantages
Pros
When it comes to invoicing, they are really flexible.
Ideal for tiny enterprises that aren’t interested in additional features.
There may be no sign-up fees.
It is quite simple to submit invoices “on the go.”
Cons
Low scalability – this may not be ideal for company owners wishing to grow in the future.
There will be no multi-currency functionality unless you register fresh accounts in the relevant countries.
3. Flowbooks
Freshbooks’ billing and invoicing software is very flexible, and its many packaging choices make them highly scalable. However, in compared to their rivals, they fall short in categories such as cost, number of invoicing options, and number of users.
Pricing
Freshbooks provides four unique options, excluding the 30-day trial option (which does not need any payment card data when joining up):
Lite: $15 per month
Plus: $25 per month
Premium: $40 per month
Optional Customization:
Features
a maximum of five clients
Tracking of costs is unlimited.
Sending unrestricted estimations
Tracking sales taxes
Customers using the Plus plan may send an unlimited number of invoices to up to 50 clients, with automatic tracking and smartphone connectivity.
Customers must buy the Premium plan in order to generate an infinite number of invoices for an unlimited number of clients. This bundle also includes a slew of standard accounting functions that will certainly come in handy in your organisation, such as:
Keeping track of invoices and payments
Accounts Payable Vendors
Individual project profitability tracking
Email templates that are editable
Invoices with email signatures
Even though these are all excellent features, Freshbooks’ offerings fall short of our top picks. There is no free option, and customers must pay $40 per month to get an unlimited number of invoices – a feature that many competitors provide on their lower-tier or free programmes.
Freshbooks is unlikely to be a good fit for smaller organisations that aren’t interested in additional features or scalability.
Advantages and disadvantages
Pros
A large number of accounting characteristics
High degree of personalization
Customized packages allow for virtually infinite growth.
Extremely secure – all data and personal information is safeguarded using industry-standard SSL and encryption.
You may be able to be paid sooner if you use this method.
It comes with an invoicing dashboard that makes it extremely simple to use.
Cons
Unless you pay for more expensive services, you have fewer invoicing alternatives.
Individuals who are solely interested in invoicing features should not use it.
Employees’ entries cannot be added.
4. Invoicing using Zoho
When it comes to invoicing, Zoho’s invoicing software leaves a lot to be desired. Scalability, customisation, pricing, and ease-of-use all rate highly, with the programme offering one of the most efficient and versatile solutions on the market right now.
Pricing
Despite the fact that Zoho offers other analytics packages (advanced BI, Canvas, Mobile SD & MDM, Inventory Management, and so on), the firm only offers one invoicing package choice, which is entirely free.
Features
Templates that are editable
Several mobile applications
Various payment options (credit card, cash, checks)
Possibility of adding a social network account
It is possible to customise invoices by including a corporate logo.
Clients may be billed in a variety of languages and currencies.
Recurring bills may be monitored and automated.
Invoices may be sent through a client portal, SMS, or email.
Advantages and disadvantages
Pros
Extremely inexpensive
When it comes to invoicing, it has everything you need.
Highly adaptable
A large number of security procedures and activities are in place to protect client data.
Cons
Customer service is restricted, with no service available on weekends.
Only a few integrations are available.
Due to the minimal scalability, people will most likely need to utilise Zoho invoicing in conjunction with another service provider as their company grows.
5. Wave Billing
When it comes to basic billing and invoicing software, Wave Invoicing is one of the most reliable options available. While the company only offers one invoicing product, they also provide five others that deal with payroll, financial consulting, transactions, and revenue and cost monitoring.
Pricing
Because Wave Invoicing is free, prospective users have the option of determining whether they want to work with the provider or not, knowing that if they do, they will have access to a seemingly unlimited amount of features and options.
Features
Invoicing is not restricted.
Clients are provided automatic payment reminders.
Wave Accounting automatically syncs invoices (also free)
High mobility mobile app
Capability to handle consumer interactions
While not directly related to invoicing, the firm does provide other tools that companies may find beneficial. Some are free, while others have a little fee:
Accounting for Waves
Payments in Instalments
Wave Consultants
Payroll in Waves
Advantages and disadvantages
Pros
Invoicing is incredibly easy to use, and clients may simply and rapidly attach their bank account information.
Automatic payments and recurring bills are free of charge.
Cloud-based
When it comes to invoicing, it has everything you “need.”
Cons
Only paying clients get access to live customer assistance, whereas Wave Accounting and Wave Invoicing users must depend on emails and chatbots, which might be unproductive.
Customers that need to perform payrolls more than once in a given pay month may have difficulty with Wave Invoicing.
Helpful Hints for Making Billing and Invoicing Easier
We’ve included three pointers to help you maintain your invoicing precise, timely, and auditable when charging customers on your own.
Incorporate Invoicing Into Your Day-to-Day Work
Instead than devoting a certain time period to handling all of your invoicing, you may want to integrate it more organically into your job. For example, you may opt to complete a project and then fulfil the project’s billing responsibilities right afterwards.
This allows you to create your own small standardised system for invoicing customers, which may go a long way toward making it a natural, quick, and non-disruptive part of your work life.
Of course, your capacity to do so will be determined by the size and industry of your company.
Keep Automated Data
Though it may seem apparent, it is worth addressing.
Even if you work in a fast-paced business and are continually invoicing various customers, you will most likely be offering items and/or services that are pretty similar (if not identical).
Finally, you will be able to preserve and “automate” a significant chunk of your bills; no need to re-write the same exact wording manually if you can essentially create your own template.
Payment terms, introduction information, and hourly rates are examples of things that may be saved.
Improve Your Time and Material Tracking
This is useful if you often spend a varied number of hours on materials across projects and need a substantial amount of time to calculate the precise expenses of each product or service that you offer.
Tracking your supplies and time as you go will undoubtedly save you a significant amount of time when invoicing and should make the process more uncomplicated overall. This is due to the fact that you will not have to go back and attempt to pinpoint every single expenditure that you spent along the route.
Last Thoughts
Each billing and invoicing software supplier on our list has its own set of advantages and disadvantages, and it might be tough to distinguish between them.
Your best option will most likely be determined by your individual needs and may evolve over time as your organisation grows.
Having said that, our top pick, Quickbooks, appears to be a step above the rest and generally leaves little to be desired, whether you are interested in working with complex accounting and business management software features or are simply looking for a simple, affordable, and automated invoicing product to save time.