How to Form a Company in Hawaii

Choosing to start a new company is both exhilarating and terrifying. It’s the first of many choices you’ll have to make along the path. Depending on where you reside, you may need to register your company at the state, municipal, and federal levels. This article will lead you through the steps of registering your company in Hawaii.

Establishing a Business in Hawaii

1. Give Your Hawaii Business a Name

There is one crucial step you must do before registering your new business: you must choose a name. While naming your new company may seem simple on the surface, it is really one of the most important and time-consuming activities you will do throughout the business launch process.

Your company’s name should be unique and capture customers’ attention, but it also conveys much more. It should provide a clear message about the things you sell and/or the services you provide. The name of your firm exposes the public to your brand and may convey a message about your company and what it stands for.

Considering Your Name

While many entrepreneurs are inclined to speed through the name process, you should take your time and investigate all naming options. Take multiple brainstorming sessions and utilize the free internet business tools available today to assist you come up with a variety of choices, narrowing them down as you go.

Name Lookup in Hawaii

The Department of Commerce and Consumer Affairs in Hawaii includes a business name search tool that may assist you search for company entities by name. You should also make sure that your name isn’t too similar to any existing firm in your state. This will assist to prevent future misunderstanding and legal problems.

It’s time to start legitimizing your firm once you’ve chosen a name that appropriately portrays your brand. These following procedures will differ based on your company structure and the legal requirements of your state. The next section will go through the various company structures.

If you decide to utilize a “doing business as” (DBA) name, also known as a trade name in Hawaii, our DBA guide will assist you in ensuring that you are legally registered at the state, county, and/or municipal levels. There are several advantages to registering your business name with the state. It provides further protection against competing Hawaii enterprises, establishes your company’s validity, and may be needed by certain suppliers, banks, and lenders.

2. Select a Business Structure for Your Hawaii Company

Now that you’ve picked a good name for your brand, it’s time to start the legalization process. Before you begin the registration procedure, you must decide which company structure is appropriate for you. Each has its own set of perks, drawbacks, and tax advantages.

The sole proprietorship

A single proprietorship is the simplest straightforward business form. This informal corporation was created for entrepreneurs who do not want to work with others. It provides no personal asset protection and does not need state filing.

Unless you apply for a trade name, your Hawaii sole proprietorship will function under your surname. The Department of Commerce & Consumer Affairs charges $50 to register a DBA in Hawaii, which must be renewed every five years.

Partnership

A general partnership, like a sole proprietorship, is an informal structure established for entrepreneurs who form a partnership with at least one other person. You and your partners’ surnames may be used for the firm, or you can get a DBA name. Profits and losses would be reported on your (and your partners’) personal tax return, and no personal assets would be protected.

All Hawaii partnerships must file with the state and pay a filing fee, including general partnerships, limited partnerships, limited liability partnerships, and limited liability limited partnerships.
LLC

If you do not intend to go public in the foreseeable future, a limited liability corporation (LLC) may be the best option. It provides more freedom and protects your personal assets in the case of a lawsuit.

The state of Hawaii requires all LLCs to choose a registered agent who will receive legal paperwork on the organization’s behalf. Your registered agent must be a qualified Hawaii resident or a company allowed to do business in Hawaii. Many new LLCs choose to use a registered agent service, which costs between $29 and $300 each year.

Hawaii also needs you to follow particular name rules and submit the Articles of Organization, which include important information about your business.

Corporation

A corporation is a kind of business entity for those who have (or want to have) shareholders. So, if you want to go public in the future, this may be the greatest alternative for you.

Corporations, like LLCs, must designate a registered agent to receive paperwork, compliance papers, and government communication on the organization’s behalf. Your registered agent, like an LLC, might be a professional service, a corporate organization, or a person.

3. Determine whether your company has to be registered in Hawaii.

Once you’ve decided on your formal company structure and registered your new business name, you need check with your state to see what the criteria are for business registration. Each state has its own set of rules, which must be strictly followed.

Sole proprietorships are not required to register with the State of Hawaii in most situations. Check with your local government to discover whether your single proprietorship has to be registered at the county or municipal level.

Furthermore, certain firms (for example, sole proprietorships and single-member LLCs with no workers) are exempt from registering and filing for a Tax ID Number, also known as an Employer Identification Number (EIN), with the IRS. Even if this is not a necessity for your company, you should consider registering regardless since there are various legal and tax advantages.

Even though you are not compelled to register your firm, it is important to recognize that creating an LLC has several legal and financial advantages. Your business debts are considered personal debts if you are a single proprietorship or a partnership. This implies that in the case of a lawsuit, your personal assets might be taken. Personal protection is provided through LLCs, which legally shield your personal assets and minimize your personal liabilities.

Aside from personal protection, LLCs have various additional advantages, including:

Profit distribution, decision-making, and company management flexibility
“Flow-through” taxes permits the LLC’s revenue and costs to pass through to the owners’ personal income tax returns, with no limits on the number and type of owners.

If you don’t have the time or skills to organize your own LLC, there are a variety of trustworthy LLC filing services that may assist you. We analyzed and selected the five finest LLC registration services because we realize how difficult it can be to navigate through the thousands of accessible alternatives. Our LLC service review compares each to ensure you associate with a service that saves you both time and money.

4. Register for Business Taxes in Hawaii

EINs are used by the IRS to identify firms for tax purposes. Every company with workers is obligated to have one. Our EIN guide will assist you in determining the EIN requirements for your company structure and will coach you through each stage of the procedure.

You must register for state and local taxes in addition to federal taxes. Unlike many other jurisdictions, Hawaii does not mandate the collection of sales tax on all physical products sold. Instead, every firm is evaluated and imposed a General Excise Tax (GET). In addition, businesses must register for withholding tax and unemployment insurance tax.

5. Obtain Hawaii Business Permits and Licenses

In contrast to many other states, Hawaii does not require all firms to get a general business license. Some occupations, however, may need the acquisition of professional permissions and licenses. A chiropractor, for example, must seek for a licensure via the Hawaii Board of Chiropractic.

Visit the Professional & Vocational Licensing Division of the Department of Commerce & Consumer Affairs for a complete list of all vocational and professional licensing requirements. Additional permits may be necessary depending on the city or county in where your company is located. Check with your local Chamber of Commerce to discover more about your business licensing requirements.

Furthermore, certain businesses are governed by a federal agency and need federal licenses and/or permits. A liquor company, for example, would be subject to FDA standards and recommendations. Visit the Small Business Administration (SBA) website to learn more about federal permit requirements and costs.