Everything You Need to Know About Accounting for an LLC

Accounting for an LLC is an important skill for new limited liability company owners to learn.

Accounting for an LLC is an important skill for new limited liability company owners to learn. This sort of state-authorized business structure offers tax benefits to sole owners and partners while avoiding the administrative constraints of a corporation.

Managing a New Limited Liability Company

For new LLC owners, sales, marketing, and accounting are all critical administrative areas (known as members). Accounting is particularly crucial for preserving limited liability, which prohibits personal assets from being confiscated to meet the business’s debts and responsibilities. Because LLCs are not taxed at the corporate level, they are an appealing option for many small company owners.

Limited liability companies (LLCs) are subject to less record-keeping obligations than corporations. Certain states need yearly reports, while others do not.

Before forming an LLC, consult with a certified tax expert who can explain how this entity is taxed at both the state and federal levels. By default, an LLC is treated as a pass-through entity, which means that profits and losses are reported on each member’s personal tax return. Many LLC owners will be liable to self-employment tax as well. State LLC taxes differ depending on the state and the kind of company.

General Ledger (GL)

The general ledger serves as the accounting basis for an LLC, just as it does for most other kinds of organisations. This document, similar to a personal chequebook, records the business’s daily transactions. The general ledger records investment assets, real estate, precious equipment, and other assets, as well as lines of credit, loans, and other obligations, in addition to cash.

A thorough general ledger provides a picture of every financial transaction associated with the business. This information may be necessary for regulatory reasons depending on your sector. You’ll also need this documents if you want to sell your company or get funds from investors.

Selecting Tax Treatment

Before you can set up a thorough accounting system, you’ll need to figure out how to tax your LLC. You must select whether to be taxed as a corporation, partnership, or single proprietorship when you start the firm. If you’re using accounting software, such as Quickbooks, choose the entity type, not the LLC, for your tax treatment.

Pass-through organisations, such as partnerships and sole proprietorships, are required to pay employment taxes at both the state and federal levels.

Your federal income tax return must contain a Schedule C if you are a sole proprietorship, Form 1065 for partnerships, and Form 1120 if your LLC is taxed as a corporation at the end of the year.

Accounting Setup Procedures

Create a chart of accounts that includes all of your company’s spending, income, assets, liabilities, and owner equity.

Record all transactions, including revenue received, checks issued, equity withdrawn, and equity added. This is accomplished via the use of a notation known as a journal entry.

Strive to keep your finances balanced, as indicated by the equation Assets (A) = Liabilities (L) + Equity (E) (E).

Methods of Accounting

For your firm, you must choose between the accrual basis and the cash basis accounting methods. Each strategy has pros and cons, so it’s critical to grasp both before proceeding.

The cash approach does not subtract expenditures until they are paid, and it does not add cash until it is received. Because of its simplicity, this is popular among small firms.

With the accrual system, costs are recorded when the service or product is received, and revenue is recorded when the sale happens. For example, if you invoice a customer for a project in December but do not get payment until March, you would record the revenue in March if you use the cash method and in December if you use the accrual approach. The accrual technique gives you a more realistic monthly snapshot of your company’s costs and income.

Although the cash approach is less precise than the accrual technique, it offers the benefit of deferring taxes until the funds are available. According to the accrual approach, the profits from such project would be taxed in 2020 even though you wouldn’t get it until 2021. The income would be taxed in 2021, when it really reaches your books, if you used the cash approach.