Starting a nonprofit organization can be a fulfilling way to make a positive impact on your community. If you are considering establishing a nonprofit in Oklahoma, it’s essential to understand the necessary steps involved in the registration process. This comprehensive guide will walk you through the step-by-step process of registering a nonprofit organization in Oklahoma, ensuring you meet all the legal requirements and set a solid foundation for your nonprofit’s success.
Table of Contents
Step 1: Define Your Mission and Purpose
Before embarking on the registration process, it’s crucial to have a clear understanding of your nonprofit’s mission and purpose. Identify the social or community need you aim to address and define your organization’s goals, objectives, and strategies. Developing a comprehensive mission statement will help guide your organization’s activities and demonstrate its purpose to potential stakeholders.
Step 2: Choose a Name
Selecting an appropriate name for your nonprofit organization is an important step. Ensure your chosen name is unique, distinguishable from existing organizations, and aligns with your mission. Conduct a thorough search on the Oklahoma Secretary of State website (https://www.sos.ok.gov/) to check for name availability. If your preferred name is available, you can reserve it for 60 days by filing a Name Reservation Form.
Step 3: Draft and File Articles of Incorporation
To officially register your nonprofit in Oklahoma, you need to file Articles of Incorporation with the Oklahoma Secretary of State. Prepare a document containing the following information:
Once you have prepared the Articles of Incorporation, submit them to the Oklahoma Secretary of State along with the filing fee. You can file the articles online through the Secretary of State’s website or by mail.
Step 4: Establish Bylaws
Bylaws serve as the internal operating rules and regulations for your nonprofit organization. They outline the structure of the board of directors, membership details, meeting procedures, and decision-making processes. Draft comprehensive and clear bylaws that reflect your organization’s values and operations. While bylaws are not required to be filed with the state, they are essential for effective governance and should be adopted by the board of directors.
Step 5: Obtain an Employer Identification Number (EIN)
An Employer Identification Number (EIN) is a unique identification number issued by the Internal Revenue Service (IRS). It is required for tax purposes and is necessary to open bank accounts, hire employees, and apply for tax-exempt status. You can obtain an EIN by completing an online application on the IRS website (https://www.irs.gov/) or by submitting Form SS-4 by mail.
Step 6: Apply for State and Federal Tax Exemptions
To qualify for tax-exempt status, you must apply for recognition of exemption from both the Oklahoma Tax Commission (OTC) and the IRS.
To apply for state tax exemption, complete the Oklahoma Tax Commission’s Application for Exemption (Form STS-2) and submit it to the OTC along with supporting documents.
For federal tax exemption, file IRS Form 1023 (for organizations with gross receipts above $50,000) or Form 1023-EZ (for organizations with gross receipts below $50,000) with the IRS. These forms require detailed information about your organization’s activities, finances, governance, and more.
Step 7: Register for Charitable Solicitation
If your nonprofit intends to solicit charitable contributions in Oklahoma, you must register with the Oklahoma Secretary of State’s Charitable Organization Division. Complete the Charitable Organization Registration Application and submit it along with the required documents and registration fee.
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Registering a nonprofit organization in Oklahoma involves several important steps, including defining your mission, choosing a unique name, filing Articles of Incorporation, establishing bylaws, obtaining an EIN, and applying for tax exemptions. Adhering to the legal requirements and following this step-by-step guide will help you navigate the registration process smoothly and set a strong foundation for your nonprofit’s future success. Remember to consult with legal professionals or seek guidance from nonprofit support organizations to ensure compliance with all applicable laws and regulations throughout the process.
