Choosing to start a new company is both exhilarating and terrifying. It’s the first of many choices you’ll have to make along the path. Depending on where you reside, you may need to register your company at the state, municipal, and federal levels. This tutorial will assist you through the process of registering your Arizona company.
Establishing a Business in Arizona
1. Give Your Arizona Business a Name
There is one crucial step you must do before registering your new business: you must choose a name. While naming your new company may seem simple on the surface, it is really one of the most important and time-consuming activities you will do throughout the business launch process.
Your company’s name should be unique and capture customers’ attention, but it also conveys much more. It should provide a clear message about the things you sell and/or the services you provide. The name of your firm exposes the public to your brand and may convey a message about your company and what it stands for.
Considering Your Name
While many entrepreneurs are inclined to speed through the name process, you should take your time and investigate all naming options. Take multiple brainstorming sessions and utilize the free internet business tools available today to assist you come up with a variety of choices, narrowing them down as you go.
Our company name generator is a fantastic, industry-specific brainstorming tool that will not only help you come up with the right name, but will also verify domain name availability for you. If you’re still unsure where to begin,
Arizona Name Lookup
Once you’ve narrowed down your options, you’ll need to determine whether any of them are already being used by another company in your state.
The Arizona Corporation Commission features a business entity search tool that will assist you search for company entities by name. You should also make sure that your name isn’t too similar to any existing firm in your state. This will assist to prevent future misunderstanding and legal problems.
It’s time to start legitimizing your firm once you’ve chosen a name that appropriately portrays your brand. These following procedures will differ based on your company structure and the legal requirements of your state. The next section will go through the various company structures.
If you decide to utilize a “doing business as” (DBA) name, also known as a trade name in Arizona, our DBA guide will assist you in ensuring that you are legally registered at the state, county, and/or local levels. There are several advantages to registering your business name with the state. It provides an additional layer of security against other Arizona firms, establishes your company’s validity, and may be needed by certain suppliers, banks, and lenders.
2. Select a Business Structure for Your Arizona Company
Now that you’ve picked a good name for your brand, it’s time to start the legalization process. Before you begin the registration procedure, you must decide which company structure is appropriate for you. Each has its own set of perks, drawbacks, and tax advantages.
The sole proprietorship
A single proprietorship is the simplest straightforward business form. This informal corporation was created for entrepreneurs who do not want to work with others. It provides no personal asset protection and does not need state filing.
Sole proprietorships usually operate under the owner’s surname. Arizona will need you to register for a DBA if you want to operate under a trade name. The Corporation Commission may accept your Arizona trade name. A DBA registration in Arizona costs $10 and must be renewed every five years.
A general partnership, like a sole proprietorship, is an informal structure established for entrepreneurs who form a partnership with at least one other person. You and your partners’ surnames may be used for the firm, or you can get a DBA name. Profits and losses would be reported on your (and your partners’) personal tax return, and no personal assets would be protected.
Some partnerships (such as limited partnerships and limited liability partnerships) in Arizona are required to submit formal documentation with the state, along with a filing fee.
If you do not intend to go public in the foreseeable future, a limited liability corporation (LLC) may be the best option. It provides more freedom and protects your personal assets in the case of a lawsuit.
The state of Arizona requires all LLCs to designate a statutory agent (also known as a registered agent) to receive legal papers on their behalf. Your statutory agent must be a qualified Arizona citizen or a company allowed to do business in Arizona. Many new LLCs choose to use a registered agent service, which costs between $29 and $300 each year.
Arizona also needs you to follow particular name rules and submit the Articles of Organization, which include important information about your business.
In addition, you must post a Notice of LLC Formation in a newspaper published and distributed in the county where your LLC’s primary office is situated for three consecutive weeks. The newspaper will provide you an affidavit of publication once your Notice of LLC Formation has been published for three weeks. Fees for this step vary based on the newspaper with which you publish.
A corporation is a kind of business entity for those who have (or want to have) shareholders. So, if you want to go public in the future, this may be the greatest alternative for you.
Corporations, like LLCs, must designate a statutory agent to receive paperwork, compliance papers, and government communication on the organization’s behalf. Your statutory agent, like an LLC, might be a professional service, a corporate organization, or a person.
You must also submit the Articles of Incorporation with the state and publish a Notice of Incorporation in a qualified publication in addition to obtaining a registered agent.
3. Determine whether your business has to be registered in Arizona.
Once you’ve decided on your formal company structure and registered your new business name, you need check with your state to see what the criteria are for business registration. Each state has its own set of rules, which must be strictly followed.
Most informal company arrangements, such as sole proprietorships and general partnerships, do not need to be registered with the State of Arizona. Check with your local government to discover whether your sole proprietorship or general partnership has to be registered at the county or municipal level.
Furthermore, certain firms (for example, sole proprietorships and single-member LLCs with no workers) are exempt from registering and filing for a Tax ID Number, also known as an Employer Identification Number (EIN), with the IRS. Even if this is not a necessity for your company, you should consider registering regardless since there are various legal and tax advantages.
Even though you are not compelled to register your firm, it is important to recognize that creating an LLC has several legal and financial advantages. Your business debts are considered personal debts if you are a single proprietorship or a partnership. This implies that in the case of a lawsuit, your personal assets might be taken. Personal protection is provided through LLCs, which legally shield your personal assets and minimize your personal liabilities.
Aside from personal protection, LLCs have various additional advantages, including:
Profit distribution, decision-making, and company management flexibility
“Flow-through” taxes permits the LLC’s revenue and costs to pass through to the owners’ personal income tax returns, with no limits on the number and type of owners.
If you don’t have the time or skills to organize your own LLC, there are a variety of trustworthy LLC filing services that may assist you. We analyzed and selected the five finest LLC registration services because we realize how difficult it can be to navigate through the thousands of accessible alternatives. Our LLC service review compares each to ensure you associate with a service that saves you both time and money.
4. Register Your Arizona Business for Taxes
EINs are used by the IRS to identify firms for tax purposes. Every company with workers is obligated to have one. Our EIN guide will assist you in determining the EIN requirements for your company structure and will coach you through each stage of the procedure.
In addition to federal tax registration, most firms in Arizona must get one or more tax licenses. While most businesses are obligated to withhold income tax, other levies only apply to particular services. Liquor wholesalers, for example, must pay a liquor luxury tax, but cigarette firms must pay a tobacco luxury tax. The Arizona Department of Revenue offers a comprehensive list of Arizona taxes.
Furthermore, a Transaction Privilege Tax (TPT), sometimes known as sales tax, applies to any firm that engages in taxable commercial operations, such as product sales. The Department of Revenue maintains a list of enterprises subject to the TPT.
5. Obtain Arizona Business Permits and Licenses
The licenses and permissions necessary for an Arizona business vary based on the products or services offered and the location of the firm. We suggest contacting your city and county governments or visiting the Arizona Department of Revenue website to verify you meet all licensing requirements in your region.
Furthermore, certain businesses are governed by a federal agency and need federal licenses and/or permits. A liquor company, for example, would be subject to FDA standards and recommendations. Visit the Small Business Administration (SBA) website to learn more about federal permit requirements and costs.
We have created a business licensing search to help you determine your federal, state, and county license and permit obligations. Simply choose your state from the dropdown bar to be brought to a list of everything you will need to consider when beginning a company in the state of Arizona.
Still concerned about the procedure? We’ve also produced a list of our top five business licensing services to assist you in getting started and ensuring your company fulfills all compliance standards.